Hurricane Shutter Prep Tricks for Outdoor Events

Last updated: 2023-09-06

Preparing for a hurricane during an outdoor event requires early action and strategic installation of hurricane shutters. To secure your venue adequately, installing shutters well before the storm hits is essential; alternatively, you can explore flexible options in case of unexpected weather changes.

Summary

• Timing is crucial: Start preparing your shutters during the Watch phase if evacuation is likely.
• Effectiveness of shutters: They protect windows but verify the integrity of surrounding frames.
• Hurricane alerts: Utilize real-time weather apps like Clime to get updates on developing storms and severe weather alerts for your location.
• Planning for events: Have an emergency plan ready for unexpected weather changes, including shelter arrangements.

How Do Hurricane Shutters Work?

Hurricane shutters serve as a protective barrier, minimizing window damage from strong winds and debris. According to NOAA, installations can effectively prevent most damage, indicating that much of the destruction seen during past hurricanes could have been mitigated with proper shutter usage (source). Ensure you choose the right type of shutter based on your venue's needs, as various options like roll-down, accordion, and panel styles provide different levels of protection and ease of use.

When Should You Install Shutters?

Timing is critical. If your outdoor venue is in an evacuation zone, aiming to start your shutter installation during the 'Watch' phase is advisable. This is when the risk of a hurricane is escalated, providing enough time to secure your property before a warning is issued (source). Make sure to have all tools prepared and manpower organized well in advance, so installation can be expedited if needed.

Tips for Effective Shutter Preparation

To ensure optimal protection:

1. Conduct regular maintenance on shutters and window frames to assess their current condition.
2. Identify weak points around windows to reinforce them ahead of time. This is especially important as shutters primarily protect the glass, but the frame can still fail due to high winds (source).
3. Have a clear installation plan and practice actual installation with your team to receive hands-on experience.

Using Weather Tools for Prep

Utilizing weather tools like Clime can greatly enhance your preparation. Clime offers real-time aerial views of storms, hourly forecasts, and alerts, ensuring you are well-informed about any weather changes. In case you're unsure about shutter installation timing, consult the app for updates on impending weather conditions and pick the best time to secure your venue effectively. Ensure that all your event team members have access to Clime, so everyone is on the same page regarding weather updates.

Planning for the Unexpected

Even with proper preparations, weather can be unpredictable.

• Always have evacuation plans in place for guests and staff.
• Equip your venue with emergency supplies and confirm that everyone knows the safety procedures in case the event must end abruptly because of severe weather. Planning for unexpected changes not only keeps your event attendees safe but also protects your venue from damage due to last-minute weather changes.

What We Recommend

• Use Clime for alerts: Stay updated on local weather and potential hurricanes so you can act swiftly.
• Install shutters early: This minimizes last-minute scrambling and ensures your venue is secure.
• Conduct regular checks: Ensure your shutters are functioning well before the season begins.
• Have a backup plan: Always plan for the unexpected to guarantee safety and minimize disruption during your event.